Global Managed Print Services (MPS) Market Growth, Share, Size, Trends and Forecast (2025 - 2031)

• In September 2022, VLCM announce the acquisition of the organization’s Managed Print Services (MPS) business by Fisher’s Technology. VLCM would retain other business areas including data center, cybersecurity, virtualization, BU/DR, hybrid cloud, UC, Microsoft, networking, audio/visual & professional services.

• September 2022, Fisher's Technology has obtained the Managed Print Services division of VLCM, an IT solutions company. All different enterprise segments, consisting of cybersecurity, facts facilities, BU/DR, virtualization, hybrid clouds, networking, Microsoft, UC, audio/visual, and expert services, will continue to be beneath the control of VLCM.

The deployment of managed print services (MPS) can be categorized into three key models: cloud, on-premise, and hybrid. Cloud-based MPS is becoming increasingly popular due to its scalability, flexibility, and cost-effectiveness. It allows businesses to manage and monitor their printing environments remotely, often with minimal upfront investment in infrastructure. On-premise deployment, on the other hand, involves hosting the MPS solution within the organization’s own facilities, offering greater control over the print environment and data security. Hybrid deployment combines elements of both cloud and on-premise models, providing organizations with a balanced approach that allows them to leverage the benefits of both systems. This flexibility enables businesses to tailor their MPS solution to their specific needs and preferences, enhancing overall efficiency and performance.

The MPS market is served through two primary channels: printer/copier manufacturers and channel partners/core MPS providers. Printer and copier manufacturers offer managed print services directly through their products, integrating hardware and software solutions to create comprehensive MPS offerings. These manufacturers often provide end-to-end services, including device management, monitoring, and support. Channel partners and core MPS providers, on the other hand, play a vital role in extending MPS offerings to a wider audience by reselling or offering value-added services. They often act as intermediaries between the manufacturers and end customers, helping businesses select and implement the most suitable MPS solutions based on their specific requirements and industry needs.

MPS solutions cater to both small and medium enterprises (SMEs) and large enterprises, with each segment requiring different levels of service. SMEs often seek cost-effective, scalable MPS solutions that enable them to streamline their printing operations without the need for large upfront investments. These businesses typically value flexibility and ease of use in MPS offerings. Large enterprises, on the other hand, often require more complex and tailored solutions, with advanced features such as enterprise-grade security, high-volume printing capabilities, and integrated reporting and analytics. MPS providers must offer customizable solutions that can address the specific needs of these varied enterprise sizes. The demand for managed print services spans across several industries, including BFSI (Banking, Financial Services, and Insurance), telecom and IT, healthcare, education, legal, manufacturing, and more. Each sector benefits from MPS in unique ways, such as improved document management, cost savings, and enhanced security, which further fuels the growth of the global MPS market.

Global Managed Print Services (MPS) Analysis

In this report, the Global Managed Print Services (MPS) Market has been segmented by Deployment, Channel, Enterprise Size, Industry and Geography.

Global Managed Print Services (MPS) Market, Segmentation by Deployment

The Global Managed Print Services (MPS) Market has been segmented by Deployment into Cloud, On-Premise and Hybrid.

The deployment of managed print services (MPS) can be categorized into three key models: cloud, on-premise, and hybrid, each offering distinct advantages for businesses depending on their specific needs and infrastructure. Cloud-based MPS has gained significant traction in recent years due to its scalability, flexibility, and lower upfront costs. With cloud deployment, businesses can manage their print environment remotely, making it easier to monitor usage, optimize workflows, and integrate new technologies without investing in extensive hardware. This model is particularly attractive for organizations seeking a cost-effective and flexible solution that can be easily scaled as they grow.

On-premise deployment of MPS involves setting up the solution within the organization's own facilities, providing greater control over the print environment. Businesses opting for on-premise deployment can manage security and data directly within their infrastructure, which can be crucial for industries dealing with sensitive or confidential information. On-premise solutions may also offer more customization options and direct control over print management, allowing businesses to tailor the system to their specific operational needs. However, this model typically requires higher upfront investment in infrastructure and maintenance.

Hybrid deployment is a combination of both cloud and on-premise models, offering organizations a balanced solution that combines the benefits of both. This approach allows businesses to maintain control over critical data and sensitive information with on-premise systems while taking advantage of the scalability, remote management, and cost efficiency of cloud services. Hybrid deployment is ideal for businesses with diverse requirements or those that need flexibility in managing different aspects of their print infrastructure. It enables organizations to optimize their print management strategy by leveraging the strengths of both cloud and on-premise technologies, adapting as their needs evolve.

Global Managed Print Services (MPS) Market, Segmentation by Channel

The Global Managed Print Services (MPS) Market has been segmented by Channel into Printer/Copier Manufacturers and Channel Partner/Core MPS Providers.

The managed print services (MPS) market is served through two primary channels: printer/copier manufacturers and channel partners/core MPS providers. Printer and copier manufacturers offer MPS directly through their products and services, integrating hardware and software solutions to create comprehensive managed print offerings. These manufacturers often provide end-to-end solutions that include the installation, maintenance, and management of printing devices. By bundling MPS with their hardware, manufacturers can ensure seamless integration between the printers and the management system, creating a streamlined experience for the customer. Additionally, these manufacturers frequently offer direct support and expertise to ensure that businesses can maximize the efficiency of their printing operations.

Channel partners and core MPS providers act as intermediaries between the manufacturers and end customers. These providers may resell MPS solutions or offer value-added services, including consulting, integration, and ongoing support. They play a crucial role in helping businesses select and implement MPS solutions that meet their specific needs and industry requirements. These channel partners often possess deep expertise in print management, enabling them to offer tailored solutions that optimize workflows, improve security, and drive cost savings for organizations. Their role is critical, as they can provide ongoing support and guidance to ensure that the MPS solution continues to align with the evolving needs of the business.

In many cases, channel partners and core MPS providers work closely with printer/copier manufacturers to deliver more comprehensive solutions to their customers. While manufacturers focus on the hardware and software aspects of MPS, channel partners are responsible for understanding the unique needs of their clients and delivering personalized services. This collaboration allows businesses to benefit from both the product expertise of the manufacturers and the consulting and customization capabilities of the MPS providers. Together, these channels create a strong ecosystem that ensures businesses can implement and maintain effective, efficient, and scalable managed print solutions.

Global Managed Print Services (MPS) Market, Segmentation by Enterprise Size

The Global Managed Print Services (MPS) Market has been segmented by Enterprise Size into Small & Medium Enterprises (SMEs) and Large Enterprises.

Managed print services (MPS) solutions are designed to cater to organizations of varying sizes, with distinct offerings for small and medium enterprises (SMEs) as well as large enterprises. For SMEs, the key drivers of adopting MPS are cost-efficiency and simplicity. These businesses often face limited resources and require solutions that can reduce operational costs while optimizing print management. MPS can help SMEs cut down on the costs of printer maintenance, paper, and ink, while also reducing administrative overhead. Since SMEs may not have the infrastructure or dedicated IT staff to manage complex print environments, cloud-based MPS or simplified on-premise solutions are particularly appealing. These services allow SMEs to scale their operations without the need for significant upfront investments in infrastructure or personnel.

In contrast, large enterprises typically require more advanced and customizable MPS solutions due to their larger scale and more complex print environments. These organizations often manage multiple locations, and their print needs may involve high-volume, high-security requirements. MPS for large enterprises is focused on providing enhanced reporting, analytics, and advanced security features, such as secure printing and document tracking, which are crucial for compliance with industry regulations. Additionally, large enterprises may need specialized solutions to integrate printing with other enterprise systems or to manage a diverse range of devices across different departments. With their greater budget and resources, large enterprises can implement on-premise or hybrid deployment models, which offer more control and customization.

Both SMEs and large enterprises benefit from the operational efficiencies that MPS offers, but the specific needs and priorities differ. For SMEs, the focus is often on simplicity, affordability, and scalability, with the goal of streamlining print management and reducing costs. For large enterprises, the emphasis is on security, customization, and integration, as these organizations require robust, enterprise-grade solutions that can handle complex workflows and large volumes of print. As the MPS market continues to grow, providers will need to offer tailored solutions to meet the diverse requirements of these two distinct enterprise sizes, ensuring that both SMEs and large enterprises can derive maximum value from their print management systems.

Global Managed Print Services (MPS) Market, Segmentation by Industry

The Global Managed Print Services (MPS) Market has been segmented by Industry into BFSI (Banking, Financial, Services and Insurance), Telecom and IT, Government and Public, Healthcare, Education, Legal, Construction, Manufacturing and Others.

The managed print services (MPS) market serves a wide range of industries, each with unique needs and requirements for print management. In the BFSI (Banking, Financial Services, and Insurance) sector, MPS plays a vital role in streamlining document management, ensuring data security, and reducing printing costs. Financial institutions, in particular, deal with a significant amount of sensitive information, making secure printing solutions essential. MPS solutions help these organizations control costs by monitoring print usage, reducing waste, and implementing more efficient workflows. Additionally, regulatory compliance and the need for secure document handling are key drivers of MPS adoption in this industry.

In the healthcare and education sectors, MPS is increasingly important for managing large volumes of documents and ensuring compliance with strict regulations. Healthcare organizations generate vast amounts of paper-based records, from patient charts to billing documents, and need to ensure that these documents are managed securely and efficiently. MPS solutions help healthcare providers reduce administrative burden, streamline printing processes, and ensure that sensitive patient information is protected. Similarly, educational institutions benefit from MPS by reducing the costs associated with printing assignments, reports, and other materials. By implementing managed print solutions, schools and universities can centralize their print infrastructure, lower operating expenses, and improve the sustainability of their print environments.

Industries such as government, legal, construction, and manufacturing also experience significant benefits from MPS. Government agencies require secure, compliant, and cost-effective print management solutions to handle sensitive documents, legal papers, and records. MPS allows these organizations to implement cost-saving measures while ensuring security and transparency. In the legal and construction sectors, firms often rely on printing large volumes of contracts, blueprints, and other documents, making MPS essential for efficiency and cost management. Manufacturing industries also rely on MPS to streamline the printing of labels, reports, and product documentation. As MPS adoption continues to grow across these industries, providers are increasingly offering tailored solutions to address the specific needs of each sector, ensuring greater productivity and cost control.

Global Managed Print Services (MPS) Market, Segmentation by Geography

In this report, the Global Managed Print Services (MPS) Market has been segmented by Geography into five regions; North America, Europe, Asia Pacific, Middle East and Africa and Latin America.

Global Managed Print Services (MPS) Market Share (%), by Geographical Region, 2024

The managed print services (MPS) market is experiencing significant growth across various regions, with North America leading the way due to its advanced technological infrastructure and high adoption of digital solutions. In North America, MPS solutions are increasingly being implemented by businesses across multiple industries, including BFSI, healthcare, and manufacturing, as organizations seek cost-effective and efficient ways to manage their print environments. The region's strong demand for security and compliance solutions, particularly in sectors like finance and healthcare, drives the adoption of MPS. Additionally, North America's mature IT infrastructure allows for the seamless integration of MPS with existing enterprise systems, further accelerating market growth.

Europe is also a key region for MPS adoption, where businesses are focusing on sustainability, cost reduction, and operational efficiency. Many European countries have introduced regulations that promote environmental responsibility, making MPS an attractive solution for reducing paper waste and energy consumption. Companies across sectors such as telecom, education, and government are increasingly turning to MPS to streamline their document management processes while aligning with stricter environmental standards. Furthermore, Europe's diverse business landscape, which includes both small enterprises and large corporations, has contributed to the widespread adoption of MPS, as these organizations look for scalable and flexible solutions that can meet their unique needs.

The Asia Pacific region presents a growing opportunity for the MPS market, driven by rapid industrialization, increasing IT investments, and a shift toward digital transformation. As businesses in countries like China, India, and Japan embrace technological advancements, the demand for managed print services is expected to rise. In particular, industries such as healthcare, education, and government in the region are increasingly adopting MPS to improve document management, security, and cost efficiency. Latin America and the Middle East and Africa (MEA) are also witnessing rising adoption, particularly as businesses in these regions modernize their print infrastructures and seek sustainable, cost-effective solutions. As these regions continue to grow economically, the MPS market is poised for expansion, driven by the need for digital transformation and operational optimization.

This report provides an in depth analysis of various factors that impact the dynamics of Global Managed Print Services (MPS) Market. These factors include; Market Drivers, Restraints and Opportunities Analysis.

Drivers, Restraints and Opportunity Analysis

Drivers:

• Increasing demand for cost efficiency and operational optimization, as businesses seek to reduce printing costs and improve productivity.
• Growing need for enhanced security and compliance, particularly in industries such as healthcare, BFSI, and government, where sensitive information must be protected.
• Adoption of digital transformation initiatives, leading organizations to integrate managed print services with other IT infrastructure for seamless document management. -

  The adoption of digital transformation initiatives has become a major driving force behind the growth of managed print services (MPS). As businesses increasingly move towards digital workflows and cloud-based solutions, integrating MPS with other IT infrastructure allows for a seamless and more efficient document management system. Digital transformation encourages organizations to automate processes, reduce manual tasks, and streamline document handling, all of which can be supported by MPS. By aligning print management with broader IT strategies, companies can improve the overall efficiency of their operations and enhance collaboration across departments.

  Integrating MPS with existing IT infrastructure enables organizations to centralize their document management processes. This integration allows for real-time monitoring and control of print devices, better usage tracking, and improved reporting capabilities. With the growing volume of data and documents being handled, businesses are increasingly looking for ways to streamline their operations and reduce complexity. MPS solutions offer automated workflows, secure printing, and optimized resource utilization, which are key components of a successful digital transformation strategy. By eliminating inefficiencies in document processing, organizations can ensure smoother operations and a more effective use of resources.

  As organizations undergo digital transformation, they are also becoming more focused on the security and compliance aspects of document management. Integrating MPS with IT systems enables companies to adopt security features such as encrypted printing, secure document storage, and audit trails, ensuring that sensitive information is protected. This level of security is critical in industries like healthcare, finance, and legal services, where regulatory compliance is a major concern. Additionally, businesses are increasingly adopting cloud-based MPS solutions that allow for greater flexibility, remote access, and scalability, making it easier to manage print operations across multiple locations and devices. The alignment of MPS with digital transformation initiatives is not just about optimizing costs but also about improving security, compliance, and overall business performance.

Restraints:

• High initial investment costs associated with implementing MPS, particularly for small and medium enterprises (SMEs).
• Resistance to change among organizations that have long-established print infrastructures or internal teams managing print services.
• Potential challenges in the integration of MPS with legacy systems, which can hinder the implementation of efficient and modern print solutions. -

  Integrating managed print services (MPS) with legacy systems can present significant challenges, particularly for organizations that have long-established print infrastructures. Many businesses still rely on older hardware and software systems that were not designed to work with modern MPS solutions. These legacy systems may lack the compatibility or scalability required to fully integrate with newer technologies, leading to inefficiencies and potential disruptions. As a result, organizations may face difficulties in achieving seamless data sharing, device management, and document workflows across their IT environment. This can create a barrier to implementing an efficient and modern print solution, as businesses may struggle to reconcile old and new systems.

  One of the main obstacles is the cost and complexity involved in updating or replacing outdated infrastructure to support MPS integration. For many businesses, upgrading legacy systems can be a costly and time-consuming process. They may need to invest in new hardware, software, or training for staff to ensure smooth integration with the MPS solution. In addition, older systems may not support the latest security features, cloud-based technologies, or automated workflows that modern MPS platforms rely on. This lack of compatibility can hinder the full realization of the benefits offered by MPS, such as improved cost control, enhanced security, and greater efficiency in document management.

  Moreover, legacy systems often lack the flexibility required to adapt to the changing needs of modern businesses. As companies evolve and expand, they may require new functionalities, such as mobile printing, remote management, or integration with cloud-based platforms. Legacy systems may not be equipped to handle these needs, which can prevent organizations from fully utilizing the capabilities of MPS. Additionally, staff may face resistance to adopting new systems, as they are accustomed to working with existing processes and tools. Without proper support and training, the integration of MPS with legacy systems can be a slow and challenging process, limiting the potential benefits of managed print services.

Opportunities:

• Expansion of the MPS market in emerging regions like Asia Pacific, Latin America, and the Middle East, driven by rapid industrialization and increasing digital adoption.
• Growth in demand for cloud-based MPS solutions, offering flexibility, scalability, and cost efficiency for businesses of all sizes.
• Rising interest in sustainability initiatives, with MPS offering a way to reduce paper waste, energy consumption, and overall environmental impact. -

  Rising interest in sustainability initiatives has become a key driver for the adoption of managed print services (MPS) across various industries. As businesses and organizations focus on reducing their environmental footprint, MPS provides an effective solution for minimizing paper waste. By centralizing print management and monitoring usage, MPS solutions can identify inefficiencies and help businesses optimize their printing practices. With features like print scheduling, duplex printing, and automated document workflows, companies can reduce unnecessary printing, leading to significant savings in paper consumption. This not only supports sustainability goals but also helps organizations lower operational costs associated with paper and ink.

  In addition to paper waste reduction, MPS also contributes to energy conservation. Printing devices, particularly older models, can consume large amounts of energy, and businesses that rely on decentralized or unmanaged print environments may not be aware of their energy usage. MPS enables organizations to track energy consumption and implement strategies for reducing power usage, such as using energy-efficient printers or consolidating printing devices. By adopting energy-efficient models and scheduling print jobs during off-peak hours, businesses can further reduce their environmental impact. These sustainability initiatives align with the growing demand for corporate social responsibility (CSR) and environmentally conscious practices among both consumers and businesses.

  Furthermore, MPS supports broader environmental sustainability goals by promoting a more responsible approach to resource management. By integrating print management with other IT systems, MPS helps organizations improve the overall efficiency of their document handling processes. With features such as document archiving, secure print release, and digitization, businesses can reduce their reliance on physical paper documents and embrace more sustainable, digital workflows. As the pressure on businesses to adopt greener practices increases, MPS offers a valuable tool for aligning print operations with sustainability initiatives, benefiting both the environment and the bottom line.

Key players in Global Managed Print Services (MPS) Market include,

• Xerox Corporation
• Canon, Inc.
• Hewlett Packard Enterprise Development L.P.
• Ricoh Company Ltd.
• Lexmark International, Inc.
• Konica Minolta, Inc.
• Kyocera Corporation
• Seiko Epson Corporation
• Toshiba Corporation
• Sharp Corporation
• Fujitsu Ltd
• HCL Technologies Ltd.
• Wipro Limited
• ARC Document Solutions
• Print Audit

In this report, the profile of each market player provides following information:

• Company Overview and Product Portfolio
• Key Developments
• Financial Overview
• Strategies
• Company SWOT Analysis